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Get help to find what you need

Club Matters offers support and guidance to clubs in a wide range of topics.

To help find what you need, select the option below which best describes your current situation.

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Get started

If your club is new or in the process of being set-up, we recommend exploring our Start a Club section.

This section is split into the following topics:

  • Things to think about before starting your club
  • The rules and structure your new club will adopt
  • The facilities and funding you will need in place
  • Raising awareness of your club
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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Keep it up

If your club wants to maintain what it has, or check you’re doing the best you can, we recommend exploring our main topic areas in more detail.

Sign-up to workshops which cover key topic areas such as business planning, marketing, club structures, finances and tax.

Register for free for full access to our resources

Click on these boxes to access toolkits, online modules and interactive content. Have a look around to see which areas your club could benefit from.

For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Get back on track

My club is struggling on one or more areas and is looking for specific guidance.

We need help growing or maintaining our membership levels We need to manage our finances better We are looking for guidance on applying for funding We need more volunteers to help run our club We are unsure what good governance really means or how we can improve We don’t know if our club’s legal structure is right for us We need support with our facilities or lack of facilities We want to better understand our members and what they want from the club

Top Tips

1. Think about the best way to market your club to reach potential new members

2. Make sure your club is welcoming and inclusive to appeal to new members

3. Make your club experience extraordinary, so that your current members want to stay

Links

Check out the following pages for specific guidance:

Marketing Inclusivity Members and Participants

Top Tips

1. Get into a routine of checking your club’s financial position and keeping records

2. Plan for the future and develop a budget, to help you keep costs on track

3. Get your income from a variety of sources, to stay sustainable

Links

Check out the following pages for specific guidance:

Managing Money Budgeting Generating Income

Top Tips

1. Create a clear club development plan to show funders that you have realistic goals

2. Research the best funding for your club

3. Don’t forget the other ways to raise funds for your club, including fundraising, forming partnerships and gaining sponsorship

Links

Check out the following pages for specific guidance:

Club Development Plan Funding Guidance Generating Income

Top Tips

1. Look beyond your current volunteer base - don’t just rely on those who already have a link to the club

2. Convey the wider benefits of volunteering, such as improving a CV or boosting self-confidence

3. Improve the experience of your current volunteers to reduce the risk of them leaving

Links

Check out the following pages for specific guidance:

Finding Volunteers Developing Volunteers Keeping Volunteers

Top Tips

1. Governance is all about having the right people, policies, procedures and structure in place at your club

2. Protect your club’s reputation by creating, communicating and following a robust set of policies

3. Have an effective committee with clear roles and responsibilities, skills and experiences

Links

Check out the following pages for specific guidance:

Governance Policies and Procedures Effective Committees

Top Tips

1. Explore all the options available and consider seeking legal advice

2. Incorporating your club creates a separate legal entity and protects your committee and members from entering into contracts in their own name

3. Adopting charitable status or becoming a Community Amateur Sports Club (CASC) can provide benefits such as tax relief for your club

Links

Check out the following pages for specific guidance:

Club structures Incorporated Charitable Status CASC

Top Tips

1. Carry out risk assessments for the facilities you use

2. Hiring or leasing facilities is often the simplest solution if you only need to access them for a few hours each week

3. If you own your facilities, make sure you are clued up on business rates and energy saving measures to keep costs down

Links

Check out the following pages for specific guidance:

Club Facilities Risk Assessment Managing Costs

Top Tips

1. The way people participate in sport is changing, you need to make sure your club is flexible and can adapt to modern lifestyles and demands

2. Seek feedback from your members

3. Every club can improve, keep trying to make your club’s experience even better by creating and following an action plan

Links

Check out the following pages for specific guidance:

Understanding Your Members Understanding Your Offer Delivering a Great Experience Being Consistently Brilliant

Raise the bar

If your club is keen to develop and you want to improve your current offer, we recommend using our Club Improvement Tool.

The tool prompts you to think about how your club is performing now and where you would like it to be in the future. Based on your responses, the tool directs you to specific resources to help you reach your goals.

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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Clubmark

Clubmark is Sport England’s universally acknowledged, cross-sport accreditation scheme.

If your club wants to achieve Clubmark accreditation or you want to find out more, we recommend exploring our Clubmark section.

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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Club Finances

Budgeting

sports-club-finances

All sports clubs should have a budget. Your budget will underpin all of your club's activities and plans, in the short and long term.

Budgeting Finances

Your club's budget (also known as a financial plan / forecast) is a tool to help your club manage your money and plan for a healthy future. It is best practice to have both a:

  • Short term budget - looking at your income and costs for the next year. This will keep you focussed on your everyday finances. You may find it useful to break this down into a quarterly or monthly budget to help you keep track throughout the year.
  • Long term budget - looking at your income and costs over a longer period, say the next 3 – 5 years. This will help you plan for the future, and in particular any one off projects you want to undertake (e.g. funding for facilities or equipment).
Developing a budget for your sports club doesn’t have to be daunting. The areas below will keep you on track.

Keep it simple and realistic

Your club's budget doesn’t have to complex. In fact, the most important thing is that it is appropriate for your club and you use it regularly. One way to do this is to compare your actual income and costs to what you budgeted or last year's figures. The budgeting templates and examples located at the bottom of this page will help get you started, and our Managing Money page will give you some useful hints, tips and support.

An unrealistic budget can demotivate people and is less likely to be actively used in managing your club's finances. Overestimating your club income and underestimating costs can quickly get your club into financial trouble, so make sure your budget is realistic. If you quickly beat your budget that's great, you can always revise it.

Make sure it links to your club development plan

Your budget should support the objectives in your Club Development Plan. These documents should work together, for example you should assess your longer term objectives for the club against your longer term budget. If your projected funds don’t match your ambitions then you may need to revise your objectives or seek ways to boost your budget.

Together these documents will help shape your sports club and its financial future.

Get the right people involved

The responsibility of setting and monitoring a club's budget usually falls to the Club Treasurer. It is important however that all of the committee have an understanding of the budget to ensure transparency over the club’s finances. It's worth thinking about how you will involve and update the wider club.
Managing Costs

A key part of staying within your club's budget is to manage your costs or outgoings. Our Managing Costs page explores this in more detail. One cost you may need to consider is tax. To find out more, visit our Tax and Sports Clubs page.

For more information on this topic, work though our Budgeting or Get Your Cash Flowing online modules. Alternatively, see if an Understanding your Club Finances workshop is taking place near you.