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Get help to find what you need

Club Matters offers support and guidance to clubs in a wide range of topics.

To help find what you need, select the option below which best describes your current situation.

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Get started

If your club is new or in the process of being set-up, we recommend exploring our Start a Club section.

This section is split into the following topics:

  • Things to think about before starting your club
  • The rules and structure your new club will adopt
  • The facilities and funding you will need in place
  • Raising awareness of your club
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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Keep it up

If your club wants to maintain what it has, or check you’re doing the best you can, we recommend exploring our main topic areas in more detail.

Sign-up to workshops which cover key topic areas such as business planning, marketing, club structures, finances and tax.

Register for free for full access to our resources

Click on these boxes to access toolkits, online modules and interactive content. Have a look around to see which areas your club could benefit from.

For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Get back on track

My club is struggling on one or more areas and is looking for specific guidance.

We need help growing or maintaining our membership levels We need to manage our finances better We are looking for guidance on applying for funding We need more volunteers to help run our club We are unsure what good governance really means or how we can improve We don’t know if our club’s legal structure is right for us We need support with our facilities or lack of facilities We want to better understand our members and what they want from the club

Top Tips

1. Think about the best way to market your club to reach potential new members

2. Make sure your club is welcoming and inclusive to appeal to new members

3. Make your club experience extraordinary, so that your current members want to stay

Links

Check out the following pages for specific guidance:

Marketing Inclusivity Members and Participants

Top Tips

1. Get into a routine of checking your club’s financial position and keeping records

2. Plan for the future and develop a budget, to help you keep costs on track

3. Get your income from a variety of sources, to stay sustainable

Links

Check out the following pages for specific guidance:

Managing Money Budgeting Generating Income

Top Tips

1. Create a clear club development plan to show funders that you have realistic goals

2. Research the best funding for your club

3. Don’t forget the other ways to raise funds for your club, including fundraising, forming partnerships and gaining sponsorship

Links

Check out the following pages for specific guidance:

Club Development Plan Funding Guidance Generating Income

Top Tips

1. Look beyond your current volunteer base - don’t just rely on those who already have a link to the club

2. Convey the wider benefits of volunteering, such as improving a CV or boosting self-confidence

3. Improve the experience of your current volunteers to reduce the risk of them leaving

Links

Check out the following pages for specific guidance:

Finding Volunteers Developing Volunteers Keeping Volunteers

Top Tips

1. Governance is all about having the right people, policies, procedures and structure in place at your club

2. Protect your club’s reputation by creating, communicating and following a robust set of policies

3. Have an effective committee with clear roles and responsibilities, skills and experiences

Links

Check out the following pages for specific guidance:

Governance Policies and Procedures Effective Committees

Top Tips

1. Explore all the options available and consider seeking legal advice

2. Incorporating your club creates a separate legal entity and protects your committee and members from entering into contracts in their own name

3. Adopting charitable status or becoming a Community Amateur Sports Club (CASC) can provide benefits such as tax relief for your club

Links

Check out the following pages for specific guidance:

Club structures Incorporated Charitable Status CASC

Top Tips

1. Carry out risk assessments for the facilities you use

2. Hiring or leasing facilities is often the simplest solution if you only need to access them for a few hours each week

3. If you own your facilities, make sure you are clued up on business rates and energy saving measures to keep costs down

Links

Check out the following pages for specific guidance:

Club Facilities Risk Assessment Managing Costs

Top Tips

1. The way people participate in sport is changing, you need to make sure your club is flexible and can adapt to modern lifestyles and demands

2. Seek feedback from your members

3. Every club can improve, keep trying to make your club’s experience even better by creating and following an action plan

Links

Check out the following pages for specific guidance:

Understanding Your Members Understanding Your Offer Delivering a Great Experience Being Consistently Brilliant

Raise the bar

If your club is keen to develop and you want to improve your current offer, we recommend using our Club Improvement Tool.

The tool prompts you to think about how your club is performing now and where you would like it to be in the future. Based on your responses, the tool directs you to specific resources to help you reach your goals.

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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Clubmark

Clubmark is Sport England’s universally acknowledged, cross-sport accreditation scheme.

If your club wants to achieve Clubmark accreditation or you want to find out more, we recommend exploring our Clubmark section.

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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Club Finances

Managing Money

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Managing your money is an essential part of good club management.

Managing Money

Although managing the day-to-day finances of your sports club can seem a daunting or tedious task, it's a vital part of running a reputable and sustainable sports club.
Below we have outlined some simple finance practices, which will help you manage your club's money and follow good governance standards.

Get organised and stay organised

  • Set up a routine that works for you to maintain control of your money month to month.
  • Check your club bank accounts at the end of each and every month to what you expect to have been paid in and out. If there are any differences make sure you understand why.
  • If you have stock (e.g. club kit, refreshments or bar stock), make sure you keep detailed stock records and do regular stock takes.

Separate personal finances

  • Keep any personal finances separate from club funds. Don’t mix up your money or money from the committee with the club's money, at best this is confusing, at worst this could lead to fraud.
  • Keep receipts for all expenses and make sure these are in line with your club policy on expenses.

Bank account

  • Set-up a bank account for your sports club, most banks will allow you to do this by either going into a branch, over the phone or online
  • Using a formal bank account, rather than an individual's personal account, promotes independence and a separation between the club and individual
  • If possible (although it may not be with online banking) set-up your account so that you require at least two signatories when making payments, as this reduces the risk of mistakes being made or the chances of fraudulent activity from taking place

Annual accounts

  • At the end of your club's financial year, you should prepare your annual accounts, this is typically done by your club treasurer
  • Preparing your accounts is particularly important if your club is set-up as a limited company or charity, as they have legal requirements:
    • To check your annual account requirements as a limited company, visit Companies House
    • To check your annual account requirements as a charity, visit the gov.uk website
  • Once you have prepared the accounts, you should ask someone independent (i.e. not the person who prepared them) to review the accounts; the person reviewing should have suitable financial knowledge and experience to do this properly
  • If your club is membership based, you should publish your annual accounts (or a summary) for your members to access - you could share this using your club website, newsletter, by e-mail or another method that works for you and your club

Communication and transparency

  • Keep everyone up to date with the club's financial position - as mentioned above, publish your annual accounts for members if you are a membership based club
  • Try to keep your reports simple so others can understand them
  • Transparency is a great way to promote trust within your club and sharing your financial position is key to this, particularly if your members pay fees and would like to see where their money is going!

"Cash is King"

Whether you are just starting out as a sports club, or have been running for decades, managing your cash flow is essential to your club's sustainability. Record all money in and out of the club and find a way that works to do this easily e.g. cash sheets or cashbook, a spreadsheet, or budgeting tool.

Watch our video below for an introduction to what cash flow is. Remember, this is an issue that affects all sports clubs.

For more details on managing your money, work though our Simpler Finance or Get Your Cash Flowing online modules. Alternatively, see if an Understanding your Club Finances workshop is taking place near you.