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Get help to find what you need

Club Matters offers support and guidance to clubs in a wide range of topics.

To help find what you need, select the option below which best describes your current situation.

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Get started

If your club is new or in the process of being set-up, we recommend exploring our Start a Club section.

This section is split into the following topics:

  • Things to think about before starting your club
  • The rules and structure your new club will adopt
  • The facilities and funding you will need in place
  • Raising awareness of your club
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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Keep it up

If your club wants to maintain what it has, or check you’re doing the best you can, we recommend exploring our main topic areas in more detail.

Sign-up to workshops which cover key topic areas such as business planning, marketing, club structures, finances and tax.

Register for free for full access to our resources

Click on these boxes to access toolkits, online modules and interactive content. Have a look around to see which areas your club could benefit from.

For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Get back on track

My club is struggling on one or more areas and is looking for specific guidance.

We need help growing or maintaining our membership levels We need to manage our finances better We are looking for guidance on applying for funding We need more volunteers to help run our club We are unsure what good governance really means or how we can improve We don’t know if our club’s legal structure is right for us We need support with our facilities or lack of facilities We want to better understand our members and what they want from the club

Top Tips

1. Think about the best way to market your club to reach potential new members

2. Make sure your club is welcoming and inclusive to appeal to new members

3. Make your club experience extraordinary, so that your current members want to stay

Links

Check out the following pages for specific guidance:

Marketing Inclusivity Members and Participants

Top Tips

1. Get into a routine of checking your club’s financial position and keeping records

2. Plan for the future and develop a budget, to help you keep costs on track

3. Get your income from a variety of sources, to stay sustainable

Links

Check out the following pages for specific guidance:

Managing Money Budgeting Generating Income

Top Tips

1. Create a clear club development plan to show funders that you have realistic goals

2. Research the best funding for your club

3. Don’t forget the other ways to raise funds for your club, including fundraising, forming partnerships and gaining sponsorship

Links

Check out the following pages for specific guidance:

Club Development Plan Funding Guidance Generating Income

Top Tips

1. Look beyond your current volunteer base - don’t just rely on those who already have a link to the club

2. Convey the wider benefits of volunteering, such as improving a CV or boosting self-confidence

3. Improve the experience of your current volunteers to reduce the risk of them leaving

Links

Check out the following pages for specific guidance:

Finding Volunteers Developing Volunteers Keeping Volunteers

Top Tips

1. Governance is all about having the right people, policies, procedures and structure in place at your club

2. Protect your club’s reputation by creating, communicating and following a robust set of policies

3. Have an effective committee with clear roles and responsibilities, skills and experiences

Links

Check out the following pages for specific guidance:

Governance Policies and Procedures Effective Committees

Top Tips

1. Explore all the options available and consider seeking legal advice

2. Incorporating your club creates a separate legal entity and protects your committee and members from entering into contracts in their own name

3. Adopting charitable status or becoming a Community Amateur Sports Club (CASC) can provide benefits such as tax relief for your club

Links

Check out the following pages for specific guidance:

Club structures Incorporated Charitable Status CASC

Top Tips

1. Carry out risk assessments for the facilities you use

2. Hiring or leasing facilities is often the simplest solution if you only need to access them for a few hours each week

3. If you own your facilities, make sure you are clued up on business rates and energy saving measures to keep costs down

Links

Check out the following pages for specific guidance:

Club Facilities Risk Assessment Managing Costs

Top Tips

1. The way people participate in sport is changing, you need to make sure your club is flexible and can adapt to modern lifestyles and demands

2. Seek feedback from your members

3. Every club can improve, keep trying to make your club’s experience even better by creating and following an action plan

Links

Check out the following pages for specific guidance:

Understanding Your Members Understanding Your Offer Delivering a Great Experience Being Consistently Brilliant

Raise the bar

If your club is keen to develop and you want to improve your current offer, we recommend using our Club Improvement Tool.

The tool prompts you to think about how your club is performing now and where you would like it to be in the future. Based on your responses, the tool directs you to specific resources to help you reach your goals.

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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Clubmark

Clubmark is Sport England’s universally acknowledged, cross-sport accreditation scheme.

If your club wants to achieve Clubmark accreditation or you want to find out more, we recommend exploring our Clubmark section.

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For further information on the support available across Club Matters, visit our Get Started with Club Matters section.

Stay on top of your club’s finances

As the new financial year is underway we wanted to make sure you’re all up to date with the easiest ways to organise your club’s finances. Below are just a few top tips that will help your club to stay on top of its money, as well as utilising benefits such as Gift Aid:

Managing your Money  

  • Set up a routine to maintain control of your money month to month
  • Check your club bank accounts at the end of each and every month – check ins and outs and see if there are any differences
  • Keep personal finances separate from club funds
  • Keep receipts for all expenses and make sure they are in line with your club policy
  • At end of financial year prepare annual accounts and check requirements dependent on the type of club

Budgeting 

Responsibility of keeping a budget usually falls on the Club Treasurer but the committee should all be aware of how the budget works. To determine your budget, it is good to compare to the previous year’s figures.

It’s best to have both a short-term budget and a long-term budget:

Short term -  This should focus on your income and costs for the next year and will keep you focussed on your everyday finances. 

Long term – This will cover costs over a longer period, say the next 3 – 5 years and will help you plan for the future, and in particular any one-off projects you want your club to undertake

Tax and Sports Clubs

Tax is an issue for many sports clubs. Understanding what you need to know is the first step in making sure your sports club meets its obligations. If you don’t, your club could be at financial risk.

The areas most relevant to sports clubs are:

  • Business rates
  • Corporation Tax 
  • VAT 
  • Sale of Land

Gift Aid

Gift Aid is a government tax relief that adds an extra 25% on top of donations made by UK tax payers. Your club can become a community amateur sports club (CASC) and with this accreditation, you will become a registered charity and will be eligible for tax relief on income, gains and profits from certain activities, along with business rates relief and Gift Aid repayments on donations.

The benefits of Gift Aid are simple – your club can claim an extra 25% in tax from each donation made, meaning the possibility to increase the amount of funding for your club and leading to more opportunities for athletes and opening gateways to better things for the club itself.

 

This is just a taster of all the ways you can stay on top of your club’s finances. We want to make sure you’re always receiving the most up to date information so stay tuned for our new training sessions where will be discussing all of these in more detail with our panel of experts!

If you’d like to know anything else about club finances we’d love to hear from you, so tweet us @ClubMatters and get your questions in!