Clubmark Criteria

Club Management

Club management img

Clubs that are well managed tend to be more successful and sustainable, they are planning for the future as well as being prepared in the event of emergencies.

Club Matters has a dedicated area to Club Management which will be able to support you with each of the criteria below.

Criteria Explained

The Club’s activities, premises and Coaches are insured

  • If you are unsure about what you should be covered for and the extent to which your policy does this, check with your NGB or a reputable insurance broker
  • Valid certificates must be in place for Clubmark assessment

Club Matters managing risk area will help you with the things to consider for insurance

The Club, team or league is affiliated to its NGB

The Club has governing documents in place and demonstrates how the Club is managed

  • The Club evidences appropriate governance documents which set out why the org exists, demonstrates how decisions are made and how it operates
  • The Club evidences what steps are taken to ensure they are accessible to all sections of the community – if not, then why not?
  • The Club is governed by a committee who meets regularly - decision making is recorded (minutes) and approved
  • The Club evidences how they currently elect members to their committee
  • Club management / committee engage in training
  • The Club evidences that it has a bank account with two independent signatories
  • The Club evidences that annual accounts are prepared and reviewed independently by someone other than the person who has prepared them
  • The Club evidences that all final accounts are made available to members (membership organisations)

All those involved in the management of the Club understand their roles responsibilities within the Club and what is expected of them

  • The Club evidences codes of conduct and role outlines specific to all those involved in the management of the Club
  • Conflicts of interest are recognised, managed effectively - the chair manages conflicts of interests e.g. if there is a conflict of interest, the relevant member will be excluded from decision making
  • The Club evidences that at least three of the people on the committee are unrelated or non-cohabiting

The Club has specific membership categories and pricing policies as appropriate

  • Pricing policy and publicity should distinguish between the different classification of membership through a structured and appropriate pricing policy.

The Club is proactive about development through structured and shared planning and where relevant develops outreach work

  • Club development plans are required by many local and national funding bodies to support applications for capital or revenue grants
  • Whatever template or style you adopt, your plan should be monitored, reviewed and revised to ensure that your club continues to develop.